If your company is growing, you are likely also getting a lot of phone calls. If you are, you may find it difficult to get all the calls answered. To help you, you can hire an answering service. Below are three reasons why this would be a good idea for you.
Speak to a Person
Most people hate calling a company and then hearing a recording ask them to leave a message. The customer feels like they are not being heard or that their message may not be heard. Instead, an answering service will allow the person to speak to an actual person. The answering service can ensure the caller that their call will be answered.
The answering service can then place the caller on hold until the next person is ready to answer the call. If the queue is long, hire an answering service that can place the caller in the call queue, but only after they ask the caller if they would like to do this. The caller will just feel much better knowing that an actual person took down their message.
Give You Complete Messages
If a caller does not want to be put on hold or placed in the queue, the answering service can take a message from them. Instead of a quick message on a piece of paper, however, the answering service will ensure they take down the correct information, such as the caller's name, their phone number, what company they are with, and more.
You never know if someone hand writes a message to you if they will have the right information. For example, they may spell the person's name wrong or they may put down the wrong phone number. This will also allow you to call the person back much quicker, as you will not have to worry about looking up phone numbers, etc.
The answering service can be a big help to you and your company. This is because the answering service can give the caller information—such as your business hours, your address, your website address—and help with directions to your business.
This can save you a lot of phone calls as many of your callers may be calling your business wanting this information from you. This will allow you and your other employees to spend more time doing their job instead of answering easy questions.
Contact an answering service either online or in your area to learn of other services they can offer their customers.Share